Create a CHSP Client/Carer

The Client record contains all information for a particular client.  This includes personal information and a history of interactions with the organisation.

A Client may benefit from a number of different services, all of which should be recorded against the Client.

It is important to ensure Client records are not duplicated, you should always search for an existing client record before creating a new one.

With CHSP cases, both the client and associated carers (if they exist) must be created in the database.

CHSP clients also require some additional fields that other clients may not.

 

Instructions

Step 1. Log into your CRM database (refer to Logging On for further information).

 

Step 2. Search for the required Client.

If the client you need does not exist in your database, continue with the creation of a new client.

 

Step 3. Click Create Client in the Shortcuts menu

 

The Clients page is displayed.

Tip: Each agency may have different data requirements 
for a Client record.  While the majority of the 
following fields will be present on all systems, 
your page may be slightly different.

 

The CHSP required fields are:

• Has Carer
  • This is required for reporting purposes
• Accommodation Type
  • This is required for reporting purposes
• DVA Card Status
  • This is required for reporting purposes
• My Aged Care No
  • This may be required in the future
• Payment Information
  • This is only required if the client is required to make contributions to the cost of services.

 

 

Step 4.  Enter the required Client information

Tip: Fields with a red asterisk are mandatory.

 

Step 5. Click Save.

If the client’s name is similar to another client in the database, you may receive the following warning:

To check the existing record, click Cancel and return to search for the required client.

 

Step 6. To continue with the creation of the client, click Save.

 

The Client record is created successfully.

Dependent on the configuration of your database, a number of sub-panels will appear beneath the new client record.

These may include (but are not limited to):

• CHSP/HACC Cases
• CHSP/HACC Cases (as carer)
• CHSP/HACC Group Work Attending Regularly
• Payments

Records created from one of these sub-panels will automatically link to the Client.

 

Next Steps

Once a client has been created, the following steps are available:

• Create a CHSP Case

 

Further Information

For further information, refer to the following articles:

• Search for a Client
• CHSP Overview